Email Etiquette 101: Email Attachments

Smart Attachment Handling: Essential Tips for Email Etiquette

Editor’s Note: This blog is part of our Email Etiquette 101 series.

About to send a large attachment through email? In today’s Thursday Customer Service, we share tips that will help you send email attachments successfully.

  • Always compress large attachments before sending them through email.
  • Never send large attachments without notice. Ask the recipient what time would be appropriate to send them.
  • Learn how to resample or resize graphics to about 600 pixels in width before attaching them to an email. Doing so will reduce download time.
  • Never open email attachments from unknown senders.
  • Be sure your virus, adware, and spyware programs are up to date and include scanning of your emails and attachments both incoming and outgoing.
    It is better to spread multiple attachments over several emails rather than attaching them all to one email to avoid clogging the pipeline.
  • Make sure the recipient has the same software as you before sending attachments, or they may not be able to open them. Use PDF when possible.


To wrap up, managing email attachments effectively is a critical aspect of email etiquette. By compressing large files, coordinating with recipients, resizing images for quicker downloads, and ensuring security and compatibility, you can send attachments more efficiently. Remember, thoughtful handling of attachments not only makes your communication smoother but also shows respect for your recipient’s time and inbox capacity. Continue following our Email Etiquette 101 series for more insights on effective email communication.

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Keep reading our Email Etiquette 101 series:
Sending Emails
Formatting Emails

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